NMS2S migration-fix checklist: what to correct after the BioTrack cutover, in order

From the state's Migration Guidance and the first month of operator reports. Do these in order; each depends on the one before.

Before you start

• Export the last pre-cutover inventory from your POS (with BioTrack IDs). This is your reference.
• Confirm your NM-PLUS primary controlling person has the Org Admin login and has created a login for every user — BioTrack users did not migrate.

1. Find everything

Only data that was in BioTrack at cutover migrated. Compare the POS export to NMS2S by Item ID. List: missing items (not migrated), extra items (duplicates), items in the wrong room. Operators reported tens of thousands of items missing for a single retailer — expect a list.

2. Rooms

Multi-license premises had inventory loaded into default activity rooms ("Retailer" etc.), not your legacy rooms. Transferred inventory lands in an inventory room, not the Sales Floor (Bulletin 26-16). Move room by room (INV07), then to the Sales Floor (INV08 / RT01) for sellable stock.

3. Product types

Legacy types were mapped by a default chart (e.g. "Flower" → "Dry Flower", alternate "Fresh Frozen"). Review every mapped type; miscategorized product is unsellable and was the source of the $150k–$460k per-operator figures reported in September. Use Correct Migrated Inventory to change type.

4. Expiration dates

Set automatically to +1 year at migration. Correct from the COA / packaging for every item; expiry drives sale-ready status.

5. Weight / volume per package, mL, extraction type

Not collected by BioTrack; must be entered manually per item before some functions work. Do dry flower first (it also needs deli-style conversion before the Sales Floor).

6. Test results

Past results were migrated for labs on Aug 31, but retailers report results needing manual entry on inventory. Check every sale-ready item has an attached result; enter from the COA where missing. A form change after testing requires new finished-product tests.

7. Producers: mature plants

Plants migrated as Vegetative: Production → Vegetative → Change Stage → Mature (single or bulk).

8. POS sync

Only after 2–7: sync the POS down from the Sales Floor. Reconcile POS on-hand to NMS2S by Item ID / Barcode ID. Anything the POS can't see is still in the wrong room or the wrong state.

9. Record what you changed

Keep a log: Item ID, field, old value, new value, who, when. It is your evidence if a migrated figure is questioned, and the input to your first monthly reconciliation under 16.8.2.40.

BudAlly's migration audit produces the list in step 1 and the correction order from your POS export and the NMS2S export — run it free.