Skip to content

Module 07 · Chain Ops, or an add-on to Close

Staff the floor with people who are cleared to work it.

BudAlly is the compliance and cost record for your people; a licensed payroll partner stays the record for pay, tax and money. It gates shifts on badges and training, opens offboarding the moment someone leaves, and allocates every payroll dollar to a license and tax regime before the run goes out.

By BudAlly

Published

Run the free auditSee pricing

  • 01 · SHIFT GATES

    Every shift is checked against badge, training and age, through to its end.

    A shift passes only if the employee's badge or state registration is valid for that license until the shift ends, required training is within its deadline, and 21+ has been verified. When something lapses, the manager sees the flag and a proposed block that needs their approval. BudAlly never edits or deletes shifts in your scheduling tool on its own.

  • 02 · SCHEDULING

    Schedules are drafted against forecast sales.

    The week view comes from the scheduling tool you already use and shows the labor budget against forecast sales, a gate result for each shift and predictive-scheduling flags where your location meets a law's size threshold. Publishing is a proposal that a manager approves. Managers keep their existing tool.

  • 03 · TIME AND TIPS

    Timesheets flag missed breaks and reconcile tips to the pool.

    Timesheet approval shows missed or late meal and rest breaks with a premium preview, and punches are never rounded in a way that shortens a meal period. Tip lines from the POS are reconciled to the tip-pool distribution in the pay run, managers and supervisors are kept out of the pool, and a mismatch blocks approval. Tips are booked as a liability, never as revenue.

  • 04 · PAYROLL ALLOCATION

    Every payroll dollar is allocated to a license, a tax regime and a cost center.

    BudAlly pulls the pay-run preview from your payroll partner and allocates gross pay, employer taxes and benefits by license, adult-use or medical regime, and cost center. Submitting the approval needs two different people, a fresh preview and 100% of dollars allocated; the partner then executes the run. The allocation workpaper records the method, the hours basis and the sign-off history for your CPA.

  • 05 · OFFBOARDING

    When someone leaves, their access is closed and checked.

    A separation in your payroll partner opens an offboarding checklist within the hour: Metrc user per license, API keys, POS PIN, single sign-on, alarm codes, keys, badge, any state notice and final pay due by state. The Metrc item stays open until a sync shows the user is gone. A separated person's active API key shows red on Licenses and on close readiness.

  • 06 · HIRING

    Job posts and candidate steps built for a licensed workplace.

    Each posting is tied to a license and position, with the 21+ and state-registration requirements pulled from the rule pack onto your careers page. The application asks "21 or older: yes or no" instead of a date of birth and asks no criminal-history question. Candidates move from conditional offer to a background check run by a screening partner, then the state badge application, then a start date; any adverse decision is made by a person.

  • 07 · ONBOARDING AND TRAINING

    An onboarding checklist and training record for every hire.

    The checklist covers the payroll-partner record, I-9 and E-Verify status from your partner, the badge application, age verification, training due dates, POS PIN and single sign-on. Creating the new hire's Metrc user is proposed and runs under the approver's own key. Training is read-and-sign per SOP version, and the roster, badges and training attestations export as an inspection binder.

What it never does

  • Never calculates payroll tax, files returns, or originates or holds payroll funds; your payroll partner does.
  • Never stores Social Security numbers, I-9 documents, background report bodies, patient status, disability or union membership.
  • Never rejects a candidate automatically on a background result.
  • Never removes Metrc users on its own, and never marks removal done before a sync confirms it.
  • A pay run needs two different people and a fresh partner preview; nothing is submitted automatically.
  • Never publishes or changes a schedule in your workforce tool without a manager's approval.

BUILT TO CONNECT WITH

  • Deputy
  • 7shifts
  • When I Work
  • Indeed
  • Metrc
  • Your payroll provider (export)

Questions

Does BudAlly run payroll?
No. Your payroll partner calculates pay and tax, files returns and moves the money. BudAlly checks the run, allocates it by license and regime for your books, and sends the approval once two people have signed off.
Do our managers have to change scheduling tools?
No. BudAlly reads schedules from tools such as Deputy, 7shifts or When I Work and adds the badge and training gates and the labor budget on top. Changes go back to that tool only after a manager approves them.
What happens when an employee leaves?
An offboarding checklist opens within an hour of the separation reaching your payroll partner. It tracks Metrc access per license, API keys, POS PIN, single sign-on, physical keys, badge and final pay, and the Metrc item stays open until a sync confirms the user is removed.
Which plan includes People?
People is included in Chain Ops and available as an add-on to the Close plan.