Glossary
Variance
The net difference, by quantity or value, between state-system inventory and physical or POS inventory for a period. The headline of the 30-day reconciliation report; some states set tolerances, which are limits, not targets.
Why it matters for reconciliation: the net figure is the number a regulator or owner will ask about, but it hides offsetting errors. Two packages, one over and one under, can net to zero while both are wrong, so the detail by tag is what gets worked.
Example: a 30-day report shows a small net variance by value. The detail shows many small differences, most classed as documentation or timing and a few as loss. Where a state sets a tolerance, it is treated as a limit the store stays well within, not as an amount that is acceptable.
Where this comes up on budally.com
- Metrc for dispensaries: what it records, and how a store reconciles against it
- Metrc in California: what a dispensary has to report, reconcile and keep — the operations view
- Metrc reconciliation for dispensaries: the daily, weekly and 30-day procedure
- Accepted quantity: how to receive a Metrc transfer tag by tag, reject what's wrong, and make the invoice follow
- Ten weeks after the NMS2S cutover: the year-end inventory audit every New Mexico retailer should run
- A connector is a checkbox. So is a model. Here's what the moat in cannabis retail ops actually is.
- The dispensary month-end close: a checklist that reconciles to Metrc before anything posts
- The Metrc discrepancies playbook: the nine mismatches a dispensary sees, what causes each, and the fix that holds
Related terms
- Discrepancy
Any difference between physical, POS and state-system quantities for a package, or a sale with no matching state receipt. Classified as documentation, timing, process or loss before any adjustment is made.
- Reconciliation
Matching POS, physical and state-system records: sales to receipts daily, packages to shelf by cycle count weekly, everything at the 30-day count most states require.