Glossary
Accepted quantity
The quantity a receiver actually counts and accepts for a package on an inbound manifest, which may differ from the manifested or invoiced quantity. Invoice quantity should equal accepted quantity; a difference becomes a credit memo.
Why it matters for reconciliation: it is the quantity everything downstream uses, including inventory, landed cost and the amount paid. If the invoice bills more than what was accepted, the store pays for stock it does not have, and the books disagree with the state record.
Example: 30 units are manifested and invoiced, the receiver counts and accepts 28. From then on the package quantity is 28, the landed cost uses 28, and a credit memo for the two missing units is raised with the vendor.
Where this comes up on budally.com
- Metrc for dispensaries: what it records, and how a store reconciles against it
- Metrc in California: what a dispensary has to report, reconcile and keep — the operations view
- Metrc in Michigan: what a dispensary has to report, reconcile and keep — the operations view
- Digital manifests & self-delivery
- Supply chain & purchasing
- Accepted quantity: how to receive a Metrc transfer tag by tag, reject what's wrong, and make the invoice follow
- How to compare cannabis POS systems in 2026: the 12 questions that decide it, and how to test each one in a demo
- Michigan's 24% wholesale marijuana tax: book it in cost, never on the receipt
Related terms
- Manifest
The state-system transport document for a transfer between licensees: packages, quantities, driver, vehicle, route, departure time. Received tag by tag with accepted quantities. In NMS2S: Sent → Ready to Receive → Fully / Partially Received.
- Credit memo
A vendor's reduction of an invoice, raised when accepted quantity is less than invoiced or a line is disputed. In BudAlly it is drafted automatically from the receiving record and sent only after approval.
- Three-way match
Matching a purchase order, the receiving record (accepted quantity per tag) and the vendor invoice before a bill is approved, within a contract tolerance. A bill is never paid automatically.