Glossary
Credit memo
A vendor's reduction of an invoice, raised when accepted quantity is less than invoiced or a line is disputed. In BudAlly it is drafted automatically from the receiving record and sent only after approval.
Why it matters for reconciliation: if the invoice is not corrected, the books carry a cost for product the store never accepted and the state record and the ledger disagree on quantity. The credit memo closes the gap with a document the vendor also holds.
Example: an invoice bills 30 units and the receiving record accepted 28. A credit memo for 2 units is drafted from the receiving record, approved by a person and sent to the vendor. The invoice quantity then equals the accepted quantity, and the three-way match passes.
Where this comes up on budally.com
- Metrc for dispensaries: what it records, and how a store reconciles against it
- Metrc in California: what a dispensary has to report, reconcile and keep — the operations view
- Metrc in Michigan: what a dispensary has to report, reconcile and keep — the operations view
- Metrc reconciliation for dispensaries: the daily, weekly and 30-day procedure
- NMS2S explained: New Mexico's seed-to-sale system, what its API does, and what your store still has to do by hand
- NMS2S reconciliation: matching your POS to New Mexico's state system every day and every month
- Digital manifests & self-delivery
- Supply chain & purchasing
Related terms
- Accepted quantity
The quantity a receiver actually counts and accepts for a package on an inbound manifest, which may differ from the manifested or invoiced quantity. Invoice quantity should equal accepted quantity; a difference becomes a credit memo.
- Three-way match
Matching a purchase order, the receiving record (accepted quantity per tag) and the vendor invoice before a bill is approved, within a contract tolerance. A bill is never paid automatically.