Glossary
Three-way match
Matching a purchase order, the receiving record (accepted quantity per tag) and the vendor invoice before a bill is approved, within a contract tolerance. A bill is never paid automatically.
Why it matters for reconciliation: paying an invoice is the moment a receiving error becomes a cash error. Matching the order, the receiving record and the invoice before approval catches a quantity or price difference while the sender can still correct it.
Example: a purchase order asks for 30 units, the receiving record shows 28 accepted by tag, and the invoice bills 30. The match fails on quantity. A credit memo is drafted from the receiving record, and the bill waits for the corrected invoice, within whatever tolerance the contract allows.
Where this comes up on budally.com
- Digital manifests & self-delivery
- Supply chain & purchasing
- Accepted quantity: how to receive a Metrc transfer tag by tag, reject what's wrong, and make the invoice follow
- The dispensary month-end close: a checklist that reconciles to Metrc before anything posts
- The Metrc discrepancies playbook: the nine mismatches a dispensary sees, what causes each, and the fix that holds
Related terms
- Accepted quantity
The quantity a receiver actually counts and accepts for a package on an inbound manifest, which may differ from the manifested or invoiced quantity. Invoice quantity should equal accepted quantity; a difference becomes a credit memo.
- Credit memo
A vendor's reduction of an invoice, raised when accepted quantity is less than invoiced or a line is disputed. In BudAlly it is drafted automatically from the receiving record and sent only after approval.